5 Productivity Tools I use every day

There exist so many apps and tools for effective working and productivity nowadays, that it can be a little overwhelming sometimes. Even though I’m still a fan of handwritten lists and notes, I also have to admit, that I’m totally into these 5 tools, that make my life so much easier every single day. I literally can’t work without them anymore. Simply because they are saving a lot of time, giving a great overview and are helping to focus on your daily tasks. I would like to share with you my top 5 productivity tools and apps today and I hope you find them as useful as I do.
Do you also have some tools which help you to stay organized? Which ones are your favorites?


This app saves my life every day. All my tasks, my deadlines, ideas, grocery lists, research notes are within this great tool. It would be a total mess without it. You can download Wunderlist on your computer as well as on your Smartphone, which is perfect while being on the road and still want to have an overview of your tasks. You can add as many lists as you want, due dates, notes etc. You can also invite your team, partner or so to the list. Roman and I use Wunderlist for 90% of our organization. A great tool that I can recommend to anyone, who is looking for a smart to-do list tool. (Apple/Android)


I already told you about this tool in my article about 10 tips for a better time management. You can download the app to both, your smartphone and computer, too. This is how the tool works: you can open a window where you can type in your next task e.g.: answering mails. If you start with this task, you click on the play button. Now a timer of 25 minutes is running. In this 25 minutes, you should concentrate solely on this task. After 25 minutes, the timer is ringing and is giving you a 5-minute break, which you can also skip if you don’t want to. After the break, the process starts again. After 4 Pomodori you can take a longer break between 15-30 minutes. The advantage of this method is, that you have a better overview of the time you spend on your task and it really helps to stay focused. 25 minutes are not too short but not too long either, which makes it so much easier. A very easy and efficient tool, especially when you have a tight schedule and need to get things done. (Apple/Android)


Trello is a project Management app, that you can use for your business or job but also for your private stuff. I use Trello for concepts, campaigns, post research and planning. You can also use this app in a team since you can share projects, write comments and add notes. Trello is very easy to understand and has a simple and clean design. You can easily export the data from your Trello as well. I have tried out a lot of project management apps but I like Trello best so far! (Apple/Android)


This is a tool that is especially useful for freelancers. I use it to have an overview of how much time I spend on campaigns, freelance work or other tasks. You can create tasks and start the timer. It also creates an overview where you can see, how much time you spend this week/month on what tasks. (Apple/Android/Web)


You may know this situation: you scroll through Facebook or other sites and discover some articles you would like to read. But you just don’t have the time for it in this second. Mostly we forget about these articles immediately. But with Pocket you can easily save all the articles, blog posts or sites you want to read in one single app. The great thing about it? You may even use it offline and synchronize it with your computer browser. I really like the clear design and how simple it is to understand. (Apple/Android)


xx, Valerie


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  • Reply
    20. September 2016 at 11:24

    Coole Ideen und super Tools! So klappt es sicher mit mehr Produktivität! Bei mir war das aber nie wirklich ein Problem, gleich von Anfang der Selbstständigkeit an war ich super motiviert und das ist immer noch so! 🙂

    Liebste Grüße,
    Ricarda von CATS & DOGS: http://www.wie-hund-und-katze.com

  • Reply
    20. September 2016 at 13:19

    Cooler Beitrag! Toggl und Pomodoro muss ich unbedingt mal ausprobieren, das hört sich sehr interessant an! Ich benutze außerdem noch Evernote, da kann man u.a. auch Artikel aus dem Internet speichern, ähnlich wie bei Pocket.

  • Reply
    20. September 2016 at 13:23

    Zunächst einmal wie süß ist bitte diese Handcremeverpackung mit den Pünktchen *-* Verräts du mir woher diese ist?
    So und nun zu deinem Beitrag 🙂 Ich habe tatsächlich alle Apps die ich nicht kannte (und das sind alle außer Wunderlist 😉 )direkt runtergeladen und teste mich jetzt durch die Funktionen. Auf jeden Fall haben sie mich alle total angesprochen und ich bin sehr gespannt!
    Vielen lieben Dank fürs Teilen!
    Liebst Kathi

  • Reply
    20. September 2016 at 16:37

    Ah was für ein toller Beitrag! Das Pomodoro App muss ich mir unbedingt installieren 🙂
    Wunderlist hat’s bis jetzt mit der Grobplanung getan 😉


  • Reply
    21. September 2016 at 19:19

    Wunderlist, Trello und Toggl benutze ich selbst auch regelmäßig. Besonders Wunderlist finde ich einfach super praktisch und übersichtlich! Promodoro will ich auch unbedingt noch ausprobieren!

    Liebe Grüße
    Lena | http://www.healthylena.de

  • Reply
    Emmy fox
    16. January 2017 at 6:24

    Wonderful post…:-)
    Wunderlist- This app saves my life every day. All my tasks, my deadlines, ideas, grocery lists, research notes are within this great tool. It would be a total mess without it.

  • Reply
    Mike Wilson
    13. July 2017 at 13:23

    Wonderful post ! Thank you so for sharing this wonderful and helpful post